Roles & Audit Log
The right access for every person. A record of every action.
AIO Inventory gives you fine-grained control over who can see and do what — with four built-in roles, unlimited custom roles, and an immutable audit trail that logs every action across your account for complete accountability.
4
Built-in roles
Unlimited
Custom roles
8
Permission toggles
Immutable
Audit log
Access Control & Audit Features
Everything in the roles and audit module
Four Built-In Roles
Owner, Admin, Manager, and Employee — each mapped to a sensible permission set that covers most business structures without any configuration needed.
Custom Roles with Granular Permissions
Create roles from scratch with per-feature permission toggles. Give your warehouse team access to stock adjustments but not financial reports. Give your accountant reports access but not order creation. You're in control.
Employee Invite & Management
Invite team members by email. They receive an invitation link, set their password, and land directly in the account with the permissions you assigned. Remove access instantly when someone leaves.
Feature-Level Permission Toggles
Permissions are assigned at the feature level — Dashboard, Products, Sales Orders, Purchase Orders, Customers, Reports, Settings. Toggle each on or off per role. No hidden surprises about what each role can see.
Full Audit Trail
Every create, update, and delete across the entire platform is logged — product changes, order edits, stock adjustments, settings changes. The log includes the exact action, the affected record, the user, and the timestamp.
User Attribution on Every Action
Know exactly who changed what and when. If a stock level was adjusted incorrectly, the audit log shows the team member, the before and after values, the reason note, and the exact time — no ambiguity.
Immutable Audit Logs
Audit entries cannot be edited or deleted by anyone — including account owners. This makes the log trustworthy for compliance reviews, disputes, and accountability conversations.
Full Activity History
The audit log is permanent and paginated. Filter by user, action type, or date range to investigate any period in your account history — from day one to today.
Team Management Workflow
Setting up your team in AIO
01
Assign a role when inviting
When you invite a team member, assign them a built-in role or a custom role you created. They get exactly those permissions from the moment they accept.
02
Create custom roles for edge cases
Your dispatch team needs products and orders but not financials? Create a 'Dispatch' role with just those features enabled.
03
Remove access instantly
When someone leaves, deactivate their account in one click. Their session ends immediately and they can't re-enter — but their actions remain in the audit log forever.
04
Review the audit log when needed
Something changed unexpectedly? Open the audit log, filter by the affected record or date, and see every action taken — with full attribution.
At a Glance
What roles and audit includes
Give your team the right access — nothing more
Start your free 14-day trial and invite your team with granular role control from day one.