Purchase Orders
Procurement without the paperwork
AIO Purchase Orders keeps every supplier order tracked, every delivery status visible, and every stock update automatic. From a single low-stock alert to a fully received PO, the whole procurement cycle lives in one place.
4
PO lifecycle statuses
Auto
Stock update on receipt
1-step
Low stock to PO
Any
Suppliers supported
Feature Details
Everything in the purchasing module
Supplier-Linked POs
Every purchase order is raised against a supplier in your directory. Contact details, payment terms, and full PO history are all available on the supplier profile — no more searching through emails.
Multi-Line Purchase Orders
Order multiple products from a single supplier in one PO. Add as many line items as needed, set quantities and unit costs, and the PO total calculates automatically.
Automatic Stock Update on Receipt
When you mark a PO as received, every product on the order is incremented by the ordered quantity automatically. No manual stock adjustments — the system handles it.
PO Status Tracking
Every PO moves through a clear lifecycle: Pending → Ordered → Partial Receipt → Received. Update the status as goods arrive and always know exactly where each order stands.
Partial Receipts
Supplier shipped half the order? Mark a partial receipt, enter the quantities received, and AIO updates only those stock levels. The PO remains open until the balance arrives.
PO History
Every purchase order ever raised is stored permanently. Filter by supplier, date, or status to see your full procurement history — invaluable for cost analysis and supplier negotiations.
Supplier Directory Integration
Raise a new PO directly from a supplier profile, or filter your PO list by supplier to see all orders with a specific vendor. The supplier directory and purchasing module are tightly connected.
Low Stock to PO in One Step
When the low stock panel flags a product, click through to raise a purchase order directly. The product is pre-filled — just choose the supplier, set the quantity, and confirm.
PO Workflow
From low stock alert to restocked shelves
01
Select your supplier
Choose from your supplier directory. The PO inherits the supplier contact details and payment terms automatically.
02
Add the products you need
Add line items to the PO — select products, set quantities, and confirm unit costs. AIO shows current stock levels alongside each product so you don't over-order.
03
Send and track the order
Move the status to Ordered when you've sent it to your supplier. If they confirm a delivery date, note it on the PO.
04
Receive goods and update stock
When goods arrive, mark as received (or partial if only some arrived). Stock updates automatically for every item on the order.
At a Glance
What the purchasing module includes
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